Welcome to our leadership resource page!
On this page you’ll find valuable resources for being a ministry leader or volunteer at The Church of Holy Apostles. Scroll down to find Safe Environment, Calendar Requests and information about Planning Center. We encourage you to bookmark this page so that you can find it easily at a time in need.
Safe Environment
New Here?
- Log into Virtus, linked below, there are PDF instructions to help you!
- Check the Safe Environment Chart below to see what documents are required.
- Find a PDF of some of the required documentation linked below the chart.
Returning Virtus Users
- Documents are revised from time to time, if you have completed documentation in the past, it may need to be updated.
- Log into Virtus to check your compliant status.
Staff Member Contacts
Small Groups: Jennifer Marsh
Community Outreach: Jeanne Fraser
Music & Liturgy: Craig Colson
Ministerio Hispano: Fr. Jhakson Garcia
Building and Grounds: Olivio Munoz
Community Life: Cindy Benard
Spiritual Life: Anne West
Faith Formation: Arge Gaytan
Youth Ministry & Confirmation: Mark Hawkins
Required Paperwork
All volunteers will be required to complete the Rockford Diocese Safe Environment online training and paperwork as well as complete a background check, please see below for all that is required. Some documentation needs to be updated and renewed, you can find PDF Downloadable forms below. Log into Virtus to see what documents are needed.
Virtus Password: 2train!
Virtus PDF Instructions for Logging In
Safe Environment PDF Downloads
Planning Center
Above is a link to Planning Center University, a great place to learn all about how Planning Center works and how it can help you grow your ministry.
Not getting emails from Planning Center?
Add no-reply@planningcenter.com, no-reply@churchcenteronline.com, and no-reply@churchcenter.com to their email address book, which allowlists them.
Calendar & Room Reservations
Ministries and Catholic or local community non-profits may request to reserve a space in our parish if available. Please note that Parish Activities take precedent over any outside events or activities. You are welcome to submit a request for space, but requests are not guaranteed until confirmed by our staff.
If you wish to change or cancel a reservation, please contact, Lily Camarillo at lcamarillo@tcoha.org
Building Map
Annual Calendaring
Ministries and Organizations need to complete a Calendar Request Form for room reservations. This simplifies the process, and will help form a reliable calendar. Find the request form above.
Please review the Ministry Priority List below. This list is the order in which we will open our calendar up for requests to your ministry or organization. Your ministry will get a call or email when it is your turn to enter dates for the year. The calendar year will run August of the current year to July of the following year. We begin Calendaring in January and hope to complete the process by Easter. Please contact the office if you have any questions.
- Music & Liturgy
- FFF & YM
- RCIA/RICA
- Annual Church Events
- Sacramental Classes
- TCOHA Staff
- Small Group
- Wednesday Food
- Community Kitchen
- Building and Grounds
- Emmaus/Emaus Men/Women
- SVDP
- KOC’s
- HALO
- Spanish Ministries
- Catholic Schools
- Community Outreach
- Community Life
- Spiritual Life
- Outside Organiztions